There are five company chapters, namely, the official seal, the financial seal, the contract seal, the invoice seal and the name seal of the legal representative.
Needs to note that, in addition to the legal person chapter, the other four chapters need to register or reserve seals for industrial and commercial, public security and bank accounts according to relevant rules.
1. Company Seal
The most effective chapter of a company is the meaning of legal person's rights and interests. Except for special rules of law (such as the stamp of invoice), they can sign contracts and other legal documents on behalf of the will of legal person.
Scope of application: However, the official seal can be used for letters, documents, contracts, references, certificates or other company information sent in the name of the company.
Custodian: Generally speaking, the person in charge of the official seal should be the entrepreneur of the company or the person most trusted, such as the chairman or general manager.
2. Financial Chapters
Scope of application: Usually used when dealing with banks, such as the printing of bank's various vouchers, remittance bills and cheques. In addition, it will also be used for the settlement of financial transactions and so on.
Custodian: Generally managed by the financial personnel of the enterprise, it can be the financial director or cashier, etc.
3. Contract Chapter
Scope of application: When a unit signs a contract with the outside world, it can represent the unit within the scope of the contract and affix a special contract seal to the contract. The unit shall accept the rights and obligations arising therefrom.
Generally speaking, in the early stage of entrepreneurship, the contract can be directly sealed with the official seal. Reducing one official seal can reduce the risk (such as loss, private use of the official seal, etc.).
Custodian: Can be a public official, a collaborative lawyer or an administrative department, etc.
4. Invoice Stamp
Enterprises, units and individual businesses need to stamp invoices when purchasing and invoicing. The seal stamp contains the name of the company, the special stamp for invoices and the tax cancellation number.
According to the Rules for the Implementation of Invoice Management Methods, it is usually necessary to stamp special invoice stamps on invoice couplets and deduction couplets.
Note: The invoice is valid only if it is stamped on the invoice or in the invoice receipt book.
Custodian: usually kept by Invoice Administrator of Finance Department
5. Name Stamp of Legal Person Representative
Scope of application: The legal person chapter is mainly used for the company's relevant resolutions, as well as the time-sharing of relevant bank affairs. The seal stamp contains the name of the company, the special stamp for invoices and the tax cancellation number. Usually used in registered companies, enterprises to open accounts, endorsement of checks.
Custodian: Generally speaking, it is the legal person himself, and there is also a situation in which the cashier in the financial department of the company is managed.
(Note: Custodians of seals have no specific legal rules and can set custodians according to the company's conditions. The above is for reference only.)
All kinds of seals have different powers, and all documents with seals must be paid attention to. Therefore, it is necessary to pay attention to the preservation of company seals.